Admin – 2 Positions 1 Paid, 1 Volunteer
Employment Type: Part-Time (20–25 hours/week) | Permanent
Salary: Commensurate with experience ($16.50 – $24.90 per hour)
Reports To: Project Manager
Many of the skills necessary to run a nonprofit like ours have to be hired because the volunteers might not have such skills.
Usually, we hire people we know, such as volunteers, or promote from within because we have seen the quality of work they do.
Therefore, if you want to work with us, a good way for you to get your foot in the door is to volunteer.
Have you ever wanted to contribute to the Community?
Then this opportunity might be for you.
Apply for the Job Vacancy or Volunteer today to help raise funds for our other departments at ...
Charlottetown Community Church. Training and materials provided. Experience and foreign languages are a HUGE Bonus!
Job Title: Administrative Assistant
Location: Charlottetown, PEI
About the Organisation
Charlottetown Community Church is a mission-driven, community-focused nonprofit organization serving individuals and families across Prince Edward Island. We provide Bon Appétit, Go Garden and other food security programs, housing support, employment readiness, and mental health referrals. Our team is passionate about building a stronger, more supportive PEI through compassion, accountability, and collaboration. [Discover how to use Bon Appéti to find a warm meal near you in less than 3 minutes: https://youtu.be/NIZlZ8XnguU]
Position Summary
The Administrative Assistant is a key member of the team, providing critical support to the day-to-day operations of the organization. This role involves a combination of front-line service, internal coordination, and back-office administration. The successful candidate will be organized, tech-savvy, and deeply aligned with our values of community service.
Key Responsibilities
Administrative Support
- Manage office communications, including answering phones, email correspondence, and in-person inquiries.
- Schedule appointments and meetings for program staff and leadership.
- Maintain accurate electronic and paper filing systems, including client intake forms, donor records, and program data.
Program & Operational Support
- Support program registration and assist with client intake and referrals.
- Prepare and distribute reports, meeting minutes, newsletters, and outreach materials.
- Track program participation and support the collection of statistics and outcome data for grants and reporting.
Financial & Donor Support
- Assist with invoicing, petty cash reconciliation, and donation processing.
- Maintain up-to-date donor records and support grants, fundraising campaigns and events.
- Liaise with bookkeepers, vendors, and suppliers as needed.
Technology & Data Entry
- Use Google Workspace, QuickBooks Online and open-source software to manage administrative workflows.
- Ensure data is entered accurately and kept confidential in line with organizational policies and privacy legislation.
Team & Community Relations
- Serve as the first point of contact for clients, volunteers, and community partners.
- Support volunteer coordination and logistics for community events.
- Participate in staff meetings and contribute to a positive, welcoming workplace culture.
Qualifications
- 2–3 years of experience in administrative or office support, ideally in a nonprofit or community-based setting.
- Strong written and verbal communication skills.
- Proficiency with Microsoft Office Suite, Google Workspace, and general database use.
- Experience handling confidential information with discretion.
- Ability to focus, prioritize, and work independently in a fast-paced environment.
- Understanding of and alignment with the mission and values of nonprofit, community-oriented work.
- Bilingualism (English/Spanish or Asian Languages) is considered an asset.
- Valid driver’s license and access to transportation may be required, depending on the office location.
Working Conditions
- Monday to Friday, 8:30am–4:30pm, with occasional evenings or weekends for special events.
- Hybrid work arrangements may be considered.
- This role may involve light lifting (event materials, supplies) and front-desk responsibilities.
How to Apply
To volunteer, please click here to apply!
Become a Volunteer Now!
Charlottetown Community Church is an equal opportunity employer. We welcome and encourage applications from people of all backgrounds, including but not limited to Indigenous peoples, newcomers, and people with disabilities.